Flight information for NH20/SH21 hosted participants will be available for hosted participants as partners reconfirm the international flights. This information may not be finalized until approximately 2 weeks prior to arrival/departure. While awaiting the confirmed flight information, approximate travel dates for each student can be found in Global Link using the below process(es).
(Please Note: For participants who have chosen to program release (PR) at the end of their program, these participants are considered “off program” and are responsible for organizing their own return travel so flight information may not be available in Global Link for these participants).
How to determine a participant’s approximate travel dates in Global Link (before final flight information has been confirmed):
Step 1: In the participant’s ”Service Case: Placement Detail” page, find the “HOPS” box and click on it (see below screenshot).
Step 2: The “HOPS” Box will now expand and you can see the “Late Traveler Date Range” which will tell you the approximate date of your student’s travel
The first date is the participant’s approximate arrival date and the second date (here highlighted in yellow) is the approximate return date.
Please keep in mind that, especially in the era of COVID-19, airlines are operating with reduced schedules so the actual flight plan may vary by a couple days from the date indicated in the “Late Traveler Date Range”.
How to determine a participant’s flight information in MyAFS (when it becomes available):
Please note: Flight information may not be finalized until approximately 2 weeks prior to arrival/departure. In these cases, please use the process above to determine the participant’s approximate arrival/return date from Global Link.
Step 1: From the “Team” section of MyAFS, select the participant for whom you wish to know flight information.
Step 2: Click on the “Travel Info” section to view flight information.
Step 3: You should now be able to see the participant’s flight information. (If the flight information is not visible, this means that the participant’s flight has not yet been confirmed and you will need to follow the above Global Link Process to determine approximate travel dates)
How to determine a participant’s flight information in Global Link (when it becomes available):
Please note: Flight information may not be finalized until approximately 2 weeks prior to arrival/departure. In these cases, please use the process above to determine the participant’s approximate arrival/return date from Global Link.
Step 1: In the participant’s “Service Case: Detail” page, click on the “Travel Info” tab as indicated in the below screenshot.
Step 2: Identify the flight information for your participant. Please Note: If you do not see a flight information for your participant, this means that the travel is still in the process of being finalized. Please check back within two weeks of the expected arrival/return travel date.
How to use reports to determine flight information for your Area Team’s participants:
In typical years with larger numbers of AFS-USA hosted participants, hosting travel reports in Global Link are also quite useful for Area Teams with large numbers of hosted participants. These reports aggregate hosted participant travel plans by Area Team.
Step 1: To find the relevant travel report, click on the “Reports” section of Global Link and scroll down to the “Travel Report” section.
Step 2: Select the desired report (arrivals or departures)
Step 3: Enter the required information (use drop downs) and click “View Report” to download an excel file with your area team’s available flight information.
